IT project plan IT. Use Template Use Template. IT requests IT. Vendor management Operations. Business continuity plan Cross-functional. New employee onboarding Operations.
Software and systems deployment IT. Work requests Operations. Facilities requests Operations. An effective roadmap provides a framework for planning, executing, and communicating company strategies. Flexibility is another aspect of a technology roadmap, and presents both benefits and challenges. Roadmaps are not set in stone especially for long-term projects or goals , and the map will change as issues arise and business requires modifications.
Including metrics for measuring progress in your roadmap can help inform your roadmapping decisions over time and increase the chances of success. Roadmaps are typically formatted with bar charts that provide a visual representation of each action item and the timeline for a given plan. Short and long-term goals can be represented along with prioritized tasks for reaching those goals, important milestones, required costs, and project owners.
Any gaps in knowledge or project barriers can also be included in order to analyze and address these issues. A roadmap will of course be customized to suit its intended business, project, and audience.
Since the technology roadmapping process will vary depending on the type of business or project, it is vital to understand stakeholder participation. Ensuring buy-in from important stakeholders requires early engagement and a clear idea of who is involved at each stage. Other critical factors to consider include resources and roadmap design.
Consider existing resources including tools, time, funding and human resources, and address the limitations and needs of each of your resources. When designing the roadmap, include all necessary information and decide how much detail to include to create an effective document. Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done.
Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. Try Smartsheet for free, today. In This Article. Technology Roadmap Template - Excel. Empower your teams to be productive while maintaining enterprise-grade security.
IT Strategy Roadmap Template. Describes how changes will be identified, submitted, monitored, and controlled. Supporting documentation includes:. Documents and ensures that information captured relating to change is consistent throughout the project. Consistent information enables change approvers to make better, more informed decisions project-wide. The change request form includes an analysis report that is tied to a particular change request.
This uses information from the change request form to begin populating the analysis. Provides an at-a-glance view of the number and types of changes currently being considered by the project.
Identifies project communication needs and expectations based on Stakeholder requirements. Describes how this information will be communicated, when and where each communication will be made, and who is responsible for providing each type of communication.
Documents the activities and processes that need to be performed by the project team to ensure that the goods and services being contracted for are provided. This plan also discusses the various contractor interactions that must be managed and the associated roles and responsibilities. Documents processes to investigate the root cause of unanticipated problems and process issues encountered during the project lifecycle to prevent the causes from recurring during the project.
Describes how costs will be planned, structured, and controlled. Describes the process for making project decisions. Provides the Project Manager and project team with the structure, processes, decision-making models, and tools for managing a project. Describes how the system developed by the project will be implemented in the target environment. In the event of statewide implementations, the plan addresses how the system will be implemented into each site and location.
Describes how issue management activities will be structured and performed. Documents project issues so that they may be managed to reduce negative impacts on the project.
Describes how project deliverables such as products or services are transferred to the operational environment and integrated into ongoing operations. Helps to document who will attend and what the planned items of discussion are to be. Once the meeting has concluded the minutes document what has been decided or agreed to and tracks action items including who is responsible and when the items that they are assigned are to be completed by.
Describes how a project team will acquire goods. Describes how the procurement processes will be managed, from the development of procurement documents through contract closure. Diagram that shows the structure of the project including relationships and a command hierarchy. Describes how an organization's quality policies will be implemented.
Describes how requirements will be gathered, defined, analyzed, documented, and managed. Requirements Management is traditionally a component of Scope Management, but it is elevated in the CA-PMF, because lessons learned indicate this is a particularly difficult area for many project teams.
Reusable tool for collecting and establishing requirements. It links each requirement to business needs and goals as well as project objectives. Describes how the project resources will be structured.
Includes equipment, hardware, software, services, staffing, facilities, etc. Describes agreements on resources required to do the project work, when work commences, and for how long. This may include both state and contractor staff. Describes how risk management activities will be structured and performed. This includes tracking information such as probability, impact, triggers, mitigation plans, and contingency plans. Describes the criteria and the activities for developing, monitoring, and controlling the schedule.
Describes how the scope will be defined, developed, monitored, and controlled. Describes the processes, procedures, tools, and techniques to effectively engage Stakeholders in project decisions based on Stakeholder needs, interests, and requirements. For smaller projects, may be incorporated into the Communication Management Plan. Decomposition break down of a project into smaller components in order to organize the project work into manageable work packages. Lists specific milestones used to confirm completion of project process phases as part of the acceptance process.
DEDs provide a basis for the development and submission of deliverables.
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